Administration Executive

Zycus is a global leader in Source-to-Pay (S2P) procurement software, helping large enterprises drive efficiency, compliance, and measurable value across their procurement and finance operations. Trusted by leading Fortune 1000 organizations worldwide, Zycus enables procurement teams to move from cost control to strategic value creation.

At the core of Zycus’ platform is Merlin AI, an advanced AI-powered engine that brings intelligence, automation, and predictive insights across the entire procurement lifecycle—from sourcing and contract management to procurement, invoicing, and supplier management. Merlin AI empowers Chief Procurement Officers and finance leaders to make faster, smarter decisions with real-time visibility and actionable insights.

Zycus is consistently recognized by top industry analysts such as Gartner, Forrester, and IDC for its innovation, depth of functionality, and strong customer outcomes. Known for its enterprise-grade solutions, global delivery model, and customer-first mindset, Zycus partners closely with organizations to modernize procurement and unlock long-term business value.

With a strong global presence across North America, EMEA, and APAC, Zycus continues to invest aggressively in product innovation, AI-led capabilities, and brand leadership—shaping the future of intelligent procurement.

We Are An Equal Opportunity Employer:
Zycus is committed to providing equal opportunities in employment and creating an inclusive work environment. We do not discriminate against applicants on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, or any other legally protected characteristic. All hiring decisions will be based solely on qualifications, skills, and experience relevant to the job requirements.

About Zycus

Zycus is a leading procurement technology company delivering AI-powered Source-to-Pay (S2P) solutions. Through its Merlin AI platform, Zycus helps global enterprises automate and optimize procurement processes, driving efficiency and business value.

Role Overview

We are looking for a proactive and detail-oriented Administration Executive with 1-2 years of experience in Administration, Facility Management, Procurement, or Vendor Coordination. The ideal candidate will play a key role in ensuring smooth workplace operations, managing vendors, supporting procurement activities, maintaining MIS reports, and assisting with administrative functions.

Key Responsibilities

Facility & Workplace Management

• Ensure smooth day-to-day facility operations and workplace administration.

• Coordinate housekeeping, security, cafeteria, and pantry services.

• Manage visitor coordination and workplace requirements.

• Track preventive maintenance schedules and AMC renewals.

• Monitor office supplies, consumables, and administrative inventory.

• Conduct facility inspections and coordinate resolution of maintenance issues.

• Support meeting room management, office events, and employee engagement activities.

Procurement & Vendor Management

• Source and coordinate with vendors for administrative and facility requirements.

• Obtain quotations, prepare comparative analyses, and support negotiations.

• Raise and track Purchase Orders (POs).

• Coordinate invoice processing and vendor payments with Finance teams.

• Maintain vendor records, agreements, quotations, and procurement documentation.

• Monitor vendor performance and support cost optimization initiatives.

MIS & Reporting

• Maintain facility and procurement trackers.

• Prepare periodic reports on expenses, contracts, AMCs, vendor performance, and procurement activities.

• Support budget tracking and reporting activities.

Cross-Functional Support

• Provide support to the Travel function through coordination and reporting activities.

• Assist with administrative projects as required.

What We're Looking For

• Bachelor's degree in any discipline.

• 1-2 years of experience in Administration, Facility Management, Procurement, Vendor Coordination, or related operations roles.

• Good knowledge of MS Excel and MIS reporting.

• Strong coordination and stakeholder management skills.

• Basic understanding of procurement processes and vendor management.

• Strong problem-solving, communication, and organizational abilities.

• Ability to manage multiple tasks and priorities effectively.

Preferred Qualifications

• Experience with PO processing, invoice coordination, or vendor management.

• Exposure to AMC management, facility operations, or workplace administration.

• Experience in a corporate office or IT/ITES environment.

• Exposure to travel desk coordination is an added advantage.

Why Join Zycus?

• Opportunity to work with a leading AI-powered technology company.

• Exposure to administration, procurement, and travel operations.

• Collaborative and dynamic work environment.

• Excellent learning and growth opportunities.